Institutional Funding Manager Announcement

Fundraising | Full Time, 40 hours per week

The Marine Science Institute (MSI) is a non-profit organization that provides hands-on science education for Northern California students.  We accomplish this goal by providing distinct and innovative programs. The Discovery Voyage Program takes students on a four-hour, hands-on exploration of the San Francisco Bay Estuary.  For the younger students, the Shoreside Programs emulate the shipboard science curriculum from the shore in our waterfront classrooms and lab.  Our outreach programs bring live marine animals out to the schools.  We serve approximately 50,000 students and adults per year, most of who are from the Greater Bay Area.


This is a full-time position with the primary responsibilities of planning and executing a comprehensive institutional funding program. The position works with the Advancement Director and Program Department team in developing and writing proposals, managing the grant allocations and submitting reports to funders. This position requires a motivated self-starter with a proven track record of identifying new funders and increasing funding. The Institutional Funding Manager should have excellent writing and communication skills specific to fundraising with proven experience in writing proposals and getting the funding.  Prior experience with government grants is required. Reporting to the Advancement Director, the Institutional Funding Manager joins a fundraising team that is responsible for raising over $1MM annually. 

This position is eligible to receive MSI’s medical and dental benefits and participate in MSI’s 403B plan.


Position Responsibilities:


  • Develop and submit proposals, LOI’s and funding reports of $2,500 to $500,000+ for corporate, foundation and government funders.

  • Allocate grant funding to MSI programs.

  • Research and identify potential sources of new corporate, foundation and government support. Develop strategies for cultivation and solicitation of current and potential funders.

  • Maintain the institutional funding calendar of LOI, proposal, and report due dates. This includes the strategic management of lead time, and participation in meetings with program staff to discuss funding opportunities and to acquire information for reports.

  • Serve as primary contact with foundation, corporate and government agency professionals, making personal fundraising calls as needed locally and nationally.

  • Manage all grantor stewardship activities and site visits, including working with the Community Outreach Coordinator to engage volunteers from local corporate funders.

  • Write a quarterly blogpost highlighting an institutional funder.

  • Become an expert MSI’s custom-designed Salesforce database and its many purposes. Support other MSI staff in their use of Salesforce; conduct training as needed, create and update job aids/instruction sheets for consistency in data entry, grant allocation procedures, and report generation.

  • Prioritize workload in order to successfully complete multiple time sensitive projects and regularly communicate internally on progress to meet deadlines.

  • Work in partnership with Advancement Director, CFO, Head of Programs, and Education Marketing Manager to fully meet institutional giving goals.

  • Participate in events and meetings at which all staff attendance is required, (e.g. weekly administrative staff meetings, monthly all-staff meetings, annual Earth Day on the Bay, annual Ship To Shore teacher event).

  • Perform other duties as required or assigned by Advancement Development.  Cross-training with other job positions is a possibility, but not a requirement.



  • Minimum of five years’ professional experience in grant writing and reporting with a track record of success in acquiring funding from government, private foundation, and corporate grant sources.

  • Mastery within (Workspaces).

  • Bachelor's degree, or equivalent experience.


Other Skills Required:

  • Excellent organizational and prioritization skills, able to manage and deliver on multiple assignments under tight deadlines.

  • Excellent written and verbal communication skills.

  • Ability to follow complex, written directions. 

  • Highly organized, ability to multi-task, meet deadlines, and flexibility to adapt to the work environment.

  • Discretion handling confidential donor and financial information.

  • Proficient with Microsoft Office and Outlook programs.

  • Ability to work in a high-energy organization; a team player who willingly accepts new challenges, often unrelated to grant management.

  • Must be able to pass background check.

  • Ability to work in the Redwood City office.


Desirable Skills:

  • Experience with Salesforce NPSP.

  • Background in Next Generation Science Standards, STEM education and/or environmental education.






How to Apply:

To apply, submit your resume, cover letter and a sample of a proposal you recently got funded to Include your salary requirements in your cover letter. Resumes will be considered until the position is filled. Candidates will be contacted for interviews on a rolling basis.


Marine Science Institute is an equal opportunity employer. Marine Science Institute strives to reflect the diverse community it serves. Applicants who contribute to this diversity are strongly encouraged to apply.

Download Institutional Funding Manager Position Announcement